Add members to a shared channel​​​​​​​ in Microsoft Teams

How to Add Members to a Shared Channel in Microsoft Teams

Adding members to a Shared Channel in Microsoft Teams allows collaboration within and outside your organization, provided permissions are set correctly. Here’s how to do it:

Before You Begin:

• Shared Channels Requirements:
  • Microsoft Teams Admin must enable shared channel functionality in the Teams Admin Center.
  • Azure AD B2B Direct Connect must be configured for external collaboration.

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Step 1: Open Microsoft Teams

1. Launch Microsoft Teams on your computer or browser.
2. Select the Teams tab from the left-hand menu.

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Step 2: Find the Shared Channel

1. Locate the Team where the shared channel exists.
2. Click the Dropdown Arrow next to the team name to see the list of channels.
3. Look for the Shared Channel (marked with two overlapping circles icon).

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Step 3: Manage Channel Members

1. Click the Three Dots (⋮) next to the shared channel name.
2. Select Manage Channel from the dropdown menu.

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Step 4: Add Members

1. Click Add Member or Add People.
2. Choose who you want to add:
   • Internal Users (Within Your Organization):
     • Type the person’s name, email, or group name.
   • External Users (Outside Your Organization):
     • Enter the email address of the external user.
     • They will receive an invitation to join the shared channel after being added.
3. Assign Permissions:
   • Choose Member or Owner based on their role.
4. Click Add to confirm.

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Step 5: Verify Membership

• Return to Manage Channel to see the list of members and their roles.

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Tips:

• External Collaboration Settings: Ensure external collaboration is enabled in the Teams Admin Center if external members can’t be added.
• Guest Access vs Shared Channels: Shared channels are for direct collaboration, while guest access allows users to join the entire team.