Manage notifications in Microsoft Teams

Managing notifications in Microsoft Teams is crucial for staying on top of important updates without being overwhelmed. Here’s how you can customize your notification settings

1. Access Notification Settings

1. Open Microsoft Teams.
2. Click on your Profile Picture in the top-right corner.
3. Select Settings from the dropdown menu.
4. Click on Notifications in the left-hand menu.

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2. Choose Your Notification Preferences

General Settings

• Banner and email: This option will show a notification banner and send an email for certain activities (like mentions, chats).
• Banner only: This will show a banner notification but won’t send an email.
• Only show in feed: Notifications will only appear in the Activity feed in Teams.
• Off: No notifications for the selected activity.

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3. Adjust Specific Notification Types

Here are the specific notification settings you can adjust:

Mentions

• @mentions: Receive a banner and email when you’re mentioned.
• Team mentions: Get notified when someone mentions the entire team.
• Personal mentions: Receive notifications when someone directly mentions you in a message.

Messages

• Chat notifications: Customize how you want to be notified for direct messages and group chats. Options include All, Mentions, or Off.
• Thread replies: Adjust notifications for replies in channels you’re following.

Meetings and Calls

• Meeting notifications: Choose whether to receive notifications when a meeting starts or when you’re invited.
• Missed calls: Set your preferred notification for missed calls.

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4. Customize for Specific Teams or Channels

1. Go to the Team or Channel where you want to adjust notifications.
2. Click the ellipsis (three dots) next to the Team/Channel name.
3. Select Channel Notifications.
4. Choose your preferences:
   • All Activity: Notify on every new post.
   • Only Mentions: Notify only for mentions in the channel.
   • Off: Turn off notifications for that channel.

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5. Set Quiet Hours and Days (Mobile and Desktop)

• Quiet Hours:
  Set time periods when you don’t want to receive notifications (e.g., during the night or weekends). This helps you focus without distraction.

On Desktop:

1. Go to Settings > Notifications.
2. Scroll down to Quiet Hours and enable them.

On Mobile:

1. Go to the Teams app and tap your Profile in the top-left corner.
2. Tap Notifications, then Quiet hours and set your desired time.

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6. Turn Off All Notifications (Do Not Disturb Mode)

• If you want to focus without any interruptions:
  1. Click on your profile icon in the top-right corner.
  2. Click on your status (e.g., Available, Busy).
  3. Set your status to Do Not Disturb.
  4. You can also set Priority Access for specific people while you’re in this mode.

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7. Email Notifications

• For activities like missed calls, meetings, and @mentions, you can adjust whether they send email notifications to your inbox. This can be adjusted in the Email notifications section of the Notifications settings.